While this does provide opportunities for further editing, it also means that the objects and overall layout can get distorted if you try to resize the graphic after pasting it into another document. Quick tip: You’ll notice that the items on the timeline will be pasted as individual, editable elements by default.
Once you’re done customizing, you can use the Copy Timeline button on the Format tab to insert your graphic into an email message or a PowerPoint slide. For instance, you can recolor a text using the Font Color button and change the color of the timeline bar or that of a milestone diamond by clicking the small Paint Bucket icon. Simply select the desired item and change the formatting using the buttons that appear in the Font group of the Timeline Tools Format tab. Microsoft Project also lets you customize individual items on the timeline, which can help you diversify your graphic or draw attention to important data. On my timeline, I chose to change all Milestone Dates and the Today Label to a dark Gold. You can choose to apply the same formatting to all items on the graphic, or to customize only particular groups, such as Milestone Dates, Timescale text, or the Today Label. To do so, click on the Text Styles button from the Timeline Tools Format tab.Ī dialogue box will pop up, allowing you to easily change text fonts, colors, styles, and sizes. Now, to make the timeline more eye-pleasing, you can customize all texts on the graphic. I’ve found that alternating milestones above and below the time scale helps optimize space and creates a clean, uncluttered layout. From your graphic, simply select the label you wish to move and drag it to the desired position. If you have overlapping milestone labels like I did, you can reposition them higher or lower on the timeline to make room for all texts. Here’s how you can customize it to make it more presentable. You’ve probably already noticed that the default timeline generated by MS Project is not exactly easy to read. To do so, select the milestone you wish to take out and, in the Timeline Tools Format tab, click on Remove from Timeline.ĭon’t worry, milestones removed from the graphic will not be deleted from your data file – they’ll still be available in the Gantt Chart View, so you can quickly add them back to the timeline later if you need to. You may also want to remove items from the graphic if your timeline gets too crowded or if your plans change. Here, from the Insert group, you can use the Existing Tasks button to add milestones you already have in your spreadsheet, or click on the small Diamond icon to create a new milestone. For the latter, click anywhere inside the Timeline View and go to the Timeline Tools Format tab. Now, if you wish to add extra milestones to the graphic, you can do it at any time either from the project table following the steps described earlier, or by using the Timeline Tools. Microsoft project will instantly add the selected data to your timeline. Once you’ve selected your milestones, right-click anywhere inside the selection and then choose Add to Timeline from the pop-up menu. Note: Make sure not to accidentally select the summary row (“ Milestones: Yes”) as it cannot be added to the timeline and, if it’s included in your selection, it will prevent you from adding the rest of your data too. For this example, I’ll select all but two milestones from my Project spreadsheet. Now that your milestones are all grouped together nicely, you can quickly select them all using Shift + Click or pick only a few key ones by holding Ctrl while selecting their corresponding cells. Microsoft Project will automatically separate your milestones from the tasks and move them all high up in the sheet so you can identify them instantly. Here’s how it works:Ĭlick on the small down arrow on the Task Name header in your project table.įrom the menu that pops up, go to Group by and select Milestones.
To filter out unnecessary data and easily add only the key deliverables or events to your timeline, you can use Project’s Group function. Microsoft Project will add a blank timeline on top of your Gantt Chart View. mpp project and go to the View tab on the MS Project ribbon.įrom here, tick the Timeline checkbox you can see in the Split View group. 1. Activate the Timeline View in MS Project
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Here’s how to create and format a simple timeline directly in MS Project. When managing a complex or large project, a clean summary timeline that presents only the key milestones or deliverables of a project may be the best way to share information with non-technical audiences.
How to make a clear timeline in MS Project
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